Food Vendors Contract

Sunday - November 3rd, 2024

**All Food Vendors, MUST bring their own generator, Tent, Tables and chairs**

In the town of Erin will take place the event 1st Majestic Paso Fino Horse Show 2024 produced by Hacienda Santa Maria. This event will be regulated under this participation agreement, which it acts as a contract.

1. DATE, HOURS and PLACE OF THE EVENT:

DATE: Sunday, November 3rd, 2024

HOURS: from 12:00 p.m. to 6:00 p.m.

PLACE: Hacienda Santa Maria

ADDRESS: 8712 Wellington County Rd 50, Erin

2. PARTICIPANTS:

Companies, Private Enterprises, not-for-profit organizations, private and government sector interested in promoting its brand and image, building community relations and contributing to the success of our event.

3. FEES: The fees to become a Food Vendor is:

$300 – BAR (Beers, Liqueur, sodas and water – NO FOOD AND DESSERTS)

$300 - FOOD VENDORS (Meat, chicken, pork, empanadas, beans, rice, arepas, tacos, all salt food)

$150 - DESSERTS (Ice Creams, Cakes, Popcorn, Corn, Cotton candy, Fruits, Churros, Coffee, Candies)

$150 - SOUVENIRS

Price includes:

✓ 13% Taxes

✓ 1 space 10x10

ALL VENDORS HAVE TO BRING THEIR OWN GENERATOR, TENT, TABLES, LIGTHS AND CHAIRS.

6. CONDITIONS:

Requests will be formalized exclusively through the presentation of the Vendor Application Form and directly with Hacienda Santa Maria.

6.2. 100% PAYMENT must be included in the application form for a vendor to be considered

6.3. Deadline to participate is OCTOBER 27TH, 2024.

6.4. Cancellations up to and including October 27th, 2024 will receive a full refund of fees.

6.5. Cancellations after October 27th, 2024 will be NOT refunded.

6.6. All products offered for sale during the festival must be the same products included on the Vendor Application.

6.7. All Vendors agree to indemnify, defend, and hold the Hacienda Santa Maria harmless against any third-party claims arising from the event, excluding any negligence on the part of the Hacienda Santa Maria.

6.8. Hacienda Santa Maria assumes no liability with respect to any property, of any kind, placed upon the premises by the Vendors.

6.9. The vendor is responsible for ensuring that all rental equipment is returned 1 hour after event close in the same condition in which it was received notwithstanding REASONABLE wear and tear and further agrees to accept any and all charges to restore equipment to its original condition; also assumes responsibility for any rented equipment that is DAMAGED during the

rental period at an additional cost to cover repair(s) to the items(s) that will be determined at the discretion of Hacienda Santa Maria.

6.10. Hacienda Santa Maria are not responsible for accidents or stolen items from any event’s Vendors

6.11. Hacienda Santa Maria are not responsible for Vendors products left over night

6.12. The Vendors shall be responsible for removing all equipment, displays, advertising materials and the like erected or placed on the premises immediately at the close of the event.

6.13. Hacienda Santa Maria will take photos during the festival to use for promotional purposes. If you sign this contract, you automatically agree to allow Hacienda Santa Maria to use event’s photos for this purpose, and forfeit the right to legal actions against the Hacienda Santa Maria, the festival or its members.

6.14. All Vendors must have their own liability insurance, Hacienda Santa Maria is NOT responsible for any event of injury, damage, accident or death that may occur to any member of the group during the event.

6.15. Rain or no rain the event will take place.

6.16. No money refund will be issued in case of rain, storm or other inclement weather.

6.17. In the event of rain, storm, tornado or any other inclement weather, the festival is not responsible for any material damage, accident, personal injury or death. It is the obligation of each vendor to have their own Liability Insurance.

6.18. This is an institutional contract. It is not transferable.

7. PROHIBITIONS

The Vendors are prohibited from the followings acts and behaviours:

7.1. Transfer the booth partially or totally

7.2 Share the space or booth with other company

7.2. Sell, distribute, and promote any product, service or advertising from other company or business

7.2. Sell/distribute any drink alcohol or beverages (e.g.: pop, water, sodas, liquors, coffee, etc.)

7.4. The Vendor is not allowed to weld, stick, paint or cause any damage of the venue.

7.5. Try to attract the public’s attention by using loudspeakers or sound equipment’s, creating general discomfort.

7.6. Try to attract the public’s attention walking around the park with signs, banners of your business or handing out food tastings outside your booth, creating general discomfort.